The item search screen

Item and item edition search (CS071)

There are many ways to find an item or item edition record on Planet:

• If you know the item id, you can enter it directly into the relevant screen which you can get to via the Main Menu or Go to.
• You can also enter the module or unit code in the header of the relevant screen which will bring up a list of items owned by that module or unit. You can then choose the correct item.
• If you know the public code of the item, you can enter that directly into the screen header or you can use the item search.

The item search gives you a better set of options if you don't know the exact item details. You can find all items used by a module for a specific presentation, for example. You can include or exclude admin items from your result and filter by item type.

Using the screen

If you know the public code of the item, you can enter that in the topmost field. That is all you will need. Click on Go and you will asked to choose which screen you want to go to. The options on the button bar are the ones below.

If you do not know the public code, you can find for your item by searching more broadly.

1. Are you looking for items or item editions? Select from the first drop down list.
2. Do you want to see all items used by a module or just owned by it? Enter a module code or select a unit from the drop down list.
3. You can enter a presentation to narrow the search further, but this is not necessary.
4. You can narrow the search still further by choosing the item type you want to see.
5. Choose whether you want to see admin items (i.e., items that do not require academic approval, like contents checklists, chair’s letters and TMA forms).
6. If you want to abandon the search and go back to the screen you came from, click on the 'Return to' button.
7. Click on the 'Go' button.

When you have completed this first stage, you will see a screen with all the item or item editions that fulfill the criteria you have chosen. You can then put a tick in the checkbox to the left of the item short title and click on the button that will take you to your chosen screen.

Notice that the red 'Return to selection' button on the far left allows you to return to the previous screen, which still contains the criteria you indicated, in case you want to modify them for another search.

The beige 'Return to..' button will take you to the screen you used last, as indicated above, but it will fill the screen with data for the item you have chosen by ticking the check box. Notice that the Back to selection button on the far left allows you to return to the previous screen, which still contains the criteria you indicated, in case you want to modify them for another search.

Item editions owned by units

If you are looking for items owned either by administrative units or CAUs, choose the relevant unit from the drop down list instead of entering a module code.

Note that whereas item editions owned by modules will include the first and last use of the item edition by that module, the first and last use columns that you see when you ask for items belonging to a unit show the overall first and last use for that item edition. This means the very first and very last use of the item. It does not tell you anything about the item's use on a particular module. If you want to see that, go to the item edition record for the item and look at the list of Modules using this item edition.

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