Adding a public code to your admin item (CS086)

After you have created a basic item edition record using CS080-84, you may need to make some further updates using different screens that can be used with all item edition types. CS086 adds a public code to each new item edition; CS070 lets you update some item edition details for multiple items; and CS073 creates or deletes a new item edition.

Public code (CS086)

Create or delete new edition (CS073)

Public code (CS086)

Public code is the general term for the code that is printed on an item. This is normally the only code visible on the item, hence its designation as public. Other codes exist: Planet has its own item id, again, not printed on the item.
For print, public codes are generally ISBNs or supp codes. All other item types have different formats of public codes allocated to them.

Because public codes are allocated to item editions (i.e. each new edition gets a new code), you can see them on the Item edition screen but not on the item record. Public codes are subject to a considerable number of validation checks in Planet because they have to be unique, and different types of items have to be allocated different code formats.

Once a public code has been allocated to an item edition, the origin field on the item edition record cannot be changed without the public code being removed, as choice of public code is related to the choice of origin. Similarly, a public code cannot be allocated until an origin has been chosen on the relevant Item edition screen.

The Public code screen can be viewed by any Planet user but, because it allocates ISBNs, supp codes and other public codes, it can only be used by those who have permission to assign public codes – at present, Production and Presentation Administrators.

Most of the fields on this screen are already familiar and are filled from other screens, mainly the Item edition screen (CS080 – CS084) and Item edition use (CS087).

Using this screen

Only two fields are available for data entry. The first is public code. If you are entering a public code, it must conform to the rules for public codes that have been established and agreed.A second field is available should there be one or more codes by which this item is identified that you want to keep a record of.

When you have entered the code, click Save.

Public code options

OU ISBN	Either: characters 1-4 ISBN characters 5-9 07492 characters 10-13 numeric characters 14 numeric or X or: characters 1-4 ISBN characters 5-8 0335 characters 9-13 numeric character 14 numeric or X or character 1-4 N978 characters 5-9 07492 characters 10-13 numeric characters 14 numeric or X	Non-OU ISBN	characters 1-4 ISBN character 5 0 (zero) characters 6-9 numeric, not 7492 characters10-13 numeric character 14 numeric or X or character 1-4 N978 characters 5- 0 (zero) characters 6-9 numeric, not 7492 characters 10-13 numeric characters 14 numeric or X
Supp code	characters 1-3 SUP characters 4-9 numeric characters 10-14 blank	AC(audio cassette)	characters 1-2 AC characters 3-6 numeric characters 7-14 blank
VC (video cassette)	characters 1-2 VC characters 3-6 numeric characters 7-14 blank	RC (radio programmes on audio cassette)	character 1-2 RC characters 3-7 numeric characters 8-14 blank
BC (TV progs on video cassette)	character 1-2 BC characters 3-7 numeric characters 8-14 blank	CDA (audio CD)	characters 1-3 CDA characters 4-7 numeric characters 8-14 blank
FT (computer disks)	Either: characters 1-2 FT characters 3-6 numeric characters 7-14 blank or: characters 1-2 FT characters 3-7 numeric characters 8-14 blank	Unit zero	characters 1-2 UZ character 3 numeric (restricted to range of numbers 1-9) character 4 alphabetical characters 5-7 alphabetical or numeric characters 8-10 numeric characters 11-14 blank
WEB (online item)	character 1-3 WEB characters 4-9 numeric characters 10-14 blank	DVD	character 1-3 DVD characters 4-8 numeric characters 9-14 blank
CDR (CD ROM)	character 1-3 CDR characters 4-7 numeric characters 8-14 blank

Next: creating a new item edition